Changing the Time Interval in the Appointment Grid

If the cells in the appointment views do not match the way you normally do your appointments, you can change the time intervals with two clicks. Specifically, you can show the grid with any of these intervals:

  • 60 minutes
  • 30 minutes
  • 15 minutes
  • 10 minutes
  • 6 minutes
  • 5 minutes

All you have to do is to right click the time bar on the left side of the grid to display the pop-up menu and then click the interval you prefer.

Grid with half-hour intervals.
Grid with five minute intervals.

Nothing is free, of course, so notice how much less of the day you can see with the interval set to five minutes — approximately three hours rather than the 11 hours you can see in the same screen space when the interval is set to half an hour. Experiment to see what works best for you. Don’t forget that you can quickly change the interval as often as you like, and just as quickly change it back.

An appointment that starts or ends within a displayed interval will color the entire block, but the actual appointment time is shown in a contrasting colored bar on the left of the block. In the following example, Donna’s appointment is set for 2 PM until 3:30 PM, while Jessica’s appointment is from 3:30 until 4:00. The display is best if the selected interval is the same or smaller than the appointment lengths. Half-hour intervals would be an exact match in this case, but a smaller interval, such as 15 minutes would be fine as well.

Appointments that don’t fill the current grid interval cells.
The same appointments displayed in a more
appropriate interval setting.